Lead Machine green 160x1200

Lead Machine green 160x1200

iTWire TV 705x108

Wednesday, 08 July 2020 17:46

VENDOR NEWS: Independence Group – case study

By

Independence Group (IGO) is an ASX-listed mining and exploration company based in Western Australia. The company has exploration projects in several states, is the sole owner and operator of the Nova nickel-copper-cobalt operation and has a 30 percent interest in the Tropicana Gold Mine JV.

The company is dedicated to moving towards a clean energy future, focusing on a transition to energy storage.

The challenge

Independence Group manages contracts from end-to-end, generally overseen by legal and procurement teams. As such, contract data was dispersed across the company and shared across a number of disparate systems such as SharePoint, Excel and various file servers. This led to data being siloed, rendering it inefficient and underutilised. Calling up necessary files and information was becoming labour-intensive, and the company found it hard to extract data and then report on the content and status of contracts.

Further to these issues, the inefficiency of the system was leading to a very real risk of missing key contractual deliverables, which in turn may have led to breaches of contract and dissatisfied customers.

The Solution

Having conducted internal assessments and a thorough audit process, Independence Group recognised the need for an improved system, and began the search for better ways to manage contract procedures across their entire lifespan.

“ At first, it seemed there was no clear best-practice solution in the current market. Many were priced so unattainably it was difficult to build a business case, considering we are a mid-tier mining company with a lean corporate structure,” said Steven Newton, Business Analyst at Independence Group.

Once Independence Group had analysed the return on investment they expected to achieve from a technology solution, it became clear that Hyland’s OnBase platform was the most compelling content services solution, and that Hyland offered more services that may prove useful to the organisation in the long term.

“The total cost of ownership was comparatively low with OnBase, and it is a structured system with a mature back end. The platform also allows us the flexibility to continue to shape to our business practices and needs, which are constantly evolving,” continues Newton.

The organisation deployed OnBase, and now manages all procurement and legal contracts through the platform. The system is also set up to look after vendor management with compliance based notifications, and has been integrated with Independence Group’s Enterprise Resource Planning software to ensure accurate spend is allocated to the correct contracts.

Each contract held by Independence Group is subject to the company’s stringent quality control policies, ensuring that all factors in the end-to-end lifecycle of a contract are governed by correct rules and regulations. Since moving to OnBase, the company’s contract compliance data is now being reported on through a Business Intelligence (BI) tool, which provides deep insight into daily operations and offers dynamic, real-time reporting.

Outcomes

Workplace operations have been enhanced by a clearer view of the end-to-end lifecycle of each contract, there is better governance around accessing and updating documents, and stakeholders can access and process accurate, up-to-date information remotely, or wherever they happen to be within the organisation.

Significant amounts of time are saved when delivering information to and from contracts, and critical data can now be pushed through to the dashboard and formatted into reports in real-time, which facilitates better communication with management. Improved governance is leading to reduced risk of error, and fewer manual tasks are saving the company time and, again, reducing risk.

Looking to the future

Independence Group’s contract management solution is evolving, as the organisation looks to implement more of Hyland’s content services solutions across the wider company.

“We are currently in the process of tracking ROI so we can report tangible contract savings to management, which is driven by the more efficient systems and content structures we now have in place,” said Newton.

Independence Group has already integrated OnBase with the company’s ERP, and are now looking to integrate content services with other systems. Hyland’s low-code solutions will make this a relatively quick and easy process, as they allow for rapid integration of systems, and for ‘bridging’ one system with the next using drag-and-drop and other low-code functionality.

Company: 500 people across several sites

Solution: Hyland’s OnBase platform

https://www.hyland.com/en-AU/    

Read 3127 times

Please join our community here and become a VIP.

Subscribe to ITWIRE UPDATE Newsletter here
JOIN our iTWireTV our YouTube Community here
BACK TO LATEST NEWS here

GET READY FOR XCONF AUSTRALIA 2022

Thoughtworks presents XConf Australia, back in-person in three cities, bringing together people who care deeply about software and its impact on the world.

In its fifth year, XConf is our annual technology event created by technologists for technologists.

Participate in a robust agenda of talks as local thought leaders and Thoughtworks technologists share first-hand experiences and exchange new ways to empower teams, deliver quality software and drive innovation for responsible tech.

Explore how at Thoughtworks, we are making tech better, together.

Tickets are now available and all proceeds will be donated to Indigitek, a not-for-profit organisation that aims to create technology employment pathways for First Nations Peoples.


Click the button below to register and get your ticket for the Melbourne, Sydney or Brisbane event

GET YOUR TICKET!

PROMOTE YOUR WEBINAR ON ITWIRE

It's all about Webinars.

Marketing budgets are now focused on Webinars combined with Lead Generation.

If you wish to promote a Webinar we recommend at least a 3 to 4 week campaign prior to your event.

The iTWire campaign will include extensive adverts on our News Site itwire.com and prominent Newsletter promotion https://itwire.com/itwire-update.html and Promotional News & Editorial. Plus a video interview of the key speaker on iTWire TV https://www.youtube.com/c/iTWireTV/videos which will be used in Promotional Posts on the iTWire Home Page.

Now we are coming out of Lockdown iTWire will be focussed to assisting with your webinars and campaigns and assistance via part payments and extended terms, a Webinar Business Booster Pack and other supportive programs. We can also create your adverts and written content plus coordinate your video interview.

We look forward to discussing your campaign goals with you. Please click the button below.

MORE INFO HERE!

BACK TO HOME PAGE
Staff Writers

Our Staff Writers and Guest Writers contribute content to iTWire each day and they are a valuable asset to the team. If you want to be a staff writer please contact us.

Share News tips for the iTWire Journalists? Your tip will be anonymous

WEBINARS ONLINE & ON-DEMAND

GUEST ARTICLES

VENDOR NEWS

Guest Opinion

Guest Interviews

Guest Reviews

Guest Research

Guest Research & Case Studies

Channel News

Comments