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It's not surprising accounting firms like spreadsheets - it is somewhat more surprising that a firm like Deloitte relied on Excel spreadsheets for much of its firm's financial intelligence until quite recently.

Over the last six years Deloitte has been developing more comprehensive business intelligence systems and progressively integrating all its finance functions into one national finance group in order to develop a more holistic view of the group's performance. Long term it wants to provide all its partners with a dashboard that provides them with much clearer visibility of the firm's financial health.

Andrew Price is the partner leading Deloitte's national finance team and was brought into the firm in 2005 to improve efficiencies. 

Previously group functions such as accounts payable and receivable sat within the firm's accounting function. These units have now all been brought into the finance group, as has payroll.

Instead of a team of 30 in national finance, Mr Price now has 100 people - 30 of whom are responsible for developing, delivering and maintaining the business intelligence systems which have been developed using Cognos.

'Having that oversight gives us a consistency of approach and better control - there is also more transparency and independence in the finance function,' said Mr Price. He said that the systems are now at a stage that Deloitte could provide its partners with a comprehensive financial report 'within one day of closing the books. In all my career I've never done it in less than 14 days.'

Besides having a clearer insight into the financial position of the firm, the national finance team has developed a pricing tool that allows Deloitte personnel to provide better pricing estimates for new jobs or to rebid more accurately for existing work. Mr Price said that the next release of the tool would also allow for resource scheduling.

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Beverley Head

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Beverley Head is a Sydney-based freelance writer who specialises in exploring how and why technology changes everything - society, business, government, education, health. Beverley started writing about the business of technology in London in 1983 before moving to Australia in 1986. She was the technology editor of the Financial Review for almost a decade, and then became the newspaper's features editor before embarking on a freelance career, during which time she has written on a broad array of technology related topics for the Sydney Morning Herald, Age, Boss, BRW, Banking Day, Campus Review, Education Review, Insite and Government Technology Review. Beverley holds a degree in Metallurgy and the Science of Materials from Oxford University and a deep affection for things which are shaken not stirred.

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